Your Garage
Service Records
Service Records track every maintenance task and repair performed on your car. Access them by selecting a car in the Garage and clicking the Service tab.
Quick-add form
At the top of the Service tab, a quick-add form lets you log a service record without opening a separate dialog. The form includes:
| Field | Required | Description |
|---|---|---|
| Service type | Yes | Select from a categorized list of common service types (oil change, brake inspection, alignment check, etc.) |
| Description | Yes | Brief name for the record, with autocomplete based on the selected service type |
| Mileage | No | Odometer reading at time of service -- pre-filled from the car's current mileage |
| Date | No | Defaults to today's date |
On desktop, the quick-add form appears as a compact row. On mobile, it is a stacked layout with larger touch targets.
Service type detection
When you type a description, TrackOut automatically detects the matching service type. For example, typing "Oil change" selects the OIL_CHANGE type. You can also select the type manually.
Service types
TrackOut includes a comprehensive list of service types covering routine maintenance and motorsport-specific tasks:
- Fluids -- Oil change, coolant flush, brake fluid flush, power steering flush, transmission fluid
- Brakes -- Brake pad replacement, brake rotor replacement, brake inspection
- Filters -- Air filter, cabin filter, fuel filter, PCV valve
- Engine -- Engine tuning, spark plug replacement, belt replacement, exhaust service
- Drivetrain -- Clutch service, differential service, gearbox service
- Suspension & Alignment -- Alignment check, suspension service
- Body & Interior -- Detailing, headlight restoration, windshield replacement, window tint
- Inspection & Registration -- Car inspection, emission test, registration renewal
- General -- General service for anything that does not fit a specific category
Service history
Below the quick-add form, all service records are displayed in reverse chronological order (newest first). Each record shows:
- Service type icon -- Color-coded by category
- Description -- What was done
- Date -- When the service was performed
- Mileage -- Odometer reading at time of service
- Cost -- How much it cost (if recorded)
Desktop layout
On larger screens, records appear as a compact spreadsheet-style table with one row per record. Hover over a row to reveal edit and delete actions.
Mobile layout
On smaller screens, each record is a card with a tap-to-expand design. Tap a card to reveal notes, cost, and action buttons.
Inline editing
Click the edit icon on any service record to enter inline edit mode. You can change:
- Description / name
- Mileage
- Notes
- Cost
- Service type
Save with the checkmark button or cancel with the X button. Clicking outside the editing row also cancels the edit.
Receipt scanning
If your plan supports receipt scanning, you can upload a photo or PDF of a receipt directly from the Service tab. The receipt is processed using OCR to extract service details, which are then presented for review.
- Click the receipt upload button (camera icon with sparkle)
- Select a file (image or PDF)
- Wait for processing -- a spinner shows while OCR runs
- Review the extracted data in the Review Receipt modal
- Confirm to create a service record from the receipt
Duplicate detection
If you upload a receipt with the same filename as an existing document, TrackOut will ask whether you want to replace the existing one or keep both.
See Inbox & Receipt Processing for more details on receipt handling.
Deleting records
Click the trash icon on a service record to delete it. A confirmation dialog appears before the record is permanently removed.
Maintenance integration
Service records work together with the Maintenance Tracking system:
- Rule matching -- When you log a service that matches an active maintenance rule (e.g., oil change every 5,000 miles), TrackOut offers to complete the corresponding reminder
- Follow-up scheduling -- From any service record, you can schedule a follow-up reminder for the same service type
- Rule editing -- If a maintenance rule exists for the service type, you can edit it directly from the service record row
Merging records
If you have duplicate or related service records (for example, multiple line items from the same shop visit imported separately), you can merge them into a single record.
- Click the ⋮ menu on any service record row and select Merge
- The view enters merge selection mode -- checkboxes appear on every row, with the row you clicked pre-selected as the primary record
- Check the additional records you want to merge into the primary
- Click Merge N Records in the floating bar at the bottom of the screen
- In the confirmation dialog, choose which record to keep as the primary and optionally rename it
- Click Merge to confirm
All linked parts, tires, brake pads, part installations, and service reminders from the merged records are moved to the primary record. The source records are then deleted.
This action cannot be undone
Merging permanently deletes the source records. Make sure you have selected the correct primary record before confirming.
CSV import
You can bulk import service records from a CSV file. Open the three-dot menu on the car header and select Import Service Records. See Maintenance Tracking for CSV format details and the import flow.