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Service Records track every maintenance task and repair performed on your car. Access them by selecting a car in the Garage and clicking the Logbook tab.

Log service

Click the Log service button at the top right of the records table to open the Add Service Record dialog. The dialog walks you through:

Field	Required	Description
Service type	Yes	Select from a categorized list of common service types (oil change, brake inspection, alignment check, etc.)
Description	Yes	Brief name for the record, with autocomplete based on the selected service type
URL	No	Optional link to a shop receipt page, manufacturer info, or repair guide -- see Adding a URL below
Mileage	No	Odometer reading at time of service -- pre-filled from the car's current mileage
Date	No	Defaults to today's date
Cost	No	Total spend for the work, used in cost summaries
Notes	No	Free-form notes, parts links, and detailing extras

Service type detection

When you type a description, TrackOut automatically detects the matching service type. For example, typing "Oil change" selects the OIL_CHANGE type. If you have already picked a type by hand, your selection stays put even if you keep editing the title.

Adding a URL

Every service record can carry an optional URL -- paste the shop's online receipt page, a manufacturer's info page, a repair guide, or any other link you want to keep with the record. The URL field is available on all plans.

AI URL extraction

On paid plans, an amber Extract button appears next to the URL field. Click it and TrackOut reads the page and auto-fills the service name, service type, cost, and notes for you. Free plans see only the URL field -- you can still save the link, just without the auto-fill.

Quick Add from the garage

For fast capture, open Quick Add from the garage, choose a car, then select Log Service. The compact form lets you choose a service type, add an optional description, set mileage and date, and attach a receipt for processing.

Use the full Logbook form when you need cost, vendor, URL, notes, linked parts, or detailing products.

Service types

TrackOut includes a comprehensive list of service types covering routine maintenance and motorsport-specific tasks:

Fluids -- Oil change, coolant flush, brake fluid flush, power steering flush, transmission fluid
Brakes -- Brake pad replacement, brake rotor replacement, brake inspection
Filters -- Air filter, cabin filter, fuel filter, PCV valve
Engine -- Engine tuning, spark plug replacement, belt replacement, exhaust service
Drivetrain -- Clutch service, differential service, gearbox service
Suspension & Alignment -- Alignment check, suspension service
Body & Interior -- Detailing, headlight restoration, windshield replacement, window tint
Inspection & Registration -- Car inspection, emission test, registration renewal
General -- General service for anything that does not fit a specific category

Logging detailing work

Detailing -- paint correction, ceramic coatings, interior cleaning, wheel and tire care -- lives alongside every other service record. Set the service type to Detailing (or type a keyword like "ceramic coating" and let TrackOut auto-detect it) and the form expands with two extra fields:

Detailing type -- A dropdown for the kind of work performed, such as wash & wax, paint correction, ceramic coating, interior detail, or engine bay detail.
Products used -- A list of detailing products you applied, each with optional application areas (Paint, Wheels, Interior, Glass, Trim, Tires, Engine Bay, Other).

Click + New to add a product by name and brand, or choose one you have already logged from the existing consumables list. Products you create from a detailing record are saved to the car's Parts tab under a new Consumables & Detailing Products section and show how many times you have used them across every service record. Because detailing products are shared across every car in your garage, the same bottle of coating or polish can be reused on any car without duplicating it.

Records table

The Logbook tab is a full-width sortable table of every service record on the car. Each row shows:

Date -- When the service was performed (most recent first by default).
Mileage -- Odometer reading at the time of service.
Service -- A color-coded dot for the service type, the record name, a short summary line, and any linked parts or products underneath.
Vendor -- The installer or shop, if one is attached to the record.
Cost -- Total spend.
Actions -- A three-dot menu at the end of the row with Edit, Repeat, Merge, and Delete.

Click any sortable column header (Date, Mileage, Service, Vendor, Cost) to sort ascending or descending. The default sort is most recent date first.

Search and filter

The toolbar above the table has three controls:

Search -- The search box on the left matches record names, descriptions, notes, vendors, and linked part names.
Type filter -- The Type dropdown is a multi-select list of every service type used on this car, with a per-type count next to each entry. Pick one or more types to narrow the table, or use Clear filter to reset.
Filtered count -- A small "X of Y" counter shows how many records match the current search + type filter.

To the right of the toolbar:

More menu (three-dot) -- Smart Import (AI-powered import from a screenshot or PDF), CSV Import, and Export CSV.
Scan receipt -- The amber Sparkles button for receipt scanning (see below).
Log service -- Opens the Add Service Record dialog.

On smaller screens the table scrolls horizontally so every column stays accessible.

Service punch list

Above the records table on the Logbook tab, the Punch list is a quick to-do list of work you're planning to do on the car. It's separate from your reminder schedule -- think of it as the running list of small jobs you want to remember for the next shop session.

Adding items

Type into the Add task row at the bottom of the list and press Enter. Items appear in the order you add them.

You can also push parts onto the list from the Parts inventory: use the Add to pick list action on any part to create a new task already linked to that part.

Reordering and linking

Drag the handle on the left of a row to reorder items. Click the link icon to attach a part if the task isn't linked yet -- the part name then appears under the task description.

Completing items

Click the checkbox on any item to open the Complete dialog. You have three options:

Quick log to Logbook -- Creates a lightweight service entry from the task description, optionally confirming current mileage.
Create service record -- Opens the full Add Service Record dialog pre-filled with the task description, so you can capture cost, vendor, linked parts, and dates.
Just close -- Marks the task done without writing anything to the Logbook. Useful for non-maintenance to-dos.

If you complete a task by creating a full service record, TrackOut also offers to attach a receipt photo or PDF to the new record.

Available on web and iOS

The iOS app supports the same car-scoped punch-list flow, including completing a task into a service record and optionally copying a receipt attachment.

Batch logging

Click Log all to Logbook to roll every open task on the punch list into a single service entry, listed as bullet points in the new record's notes. This is fast when you've just finished a shop visit that touched several items at once.

Completed history

Items collapse under Recently completed as you check them off. Expand the section to review what's been closed.

Editing a record

Click any row -- or use Edit from the row's three-dot menu -- to open the Service Record sheet from the right side of the screen. The sheet exposes the full editor for the record: description, mileage, date, cost, notes, service type, linked parts, detailing extras, and any attached URL. Save your changes from the sheet's footer.

Duplicating a record

When the duplicate-entry rollout is enabled on your account, the row's three-dot menu adds a Duplicate action. It opens the Add Service Record dialog (re-titled Duplicate Service Record) pre-filled with everything from the source entry -- service name, type, URL, cost, notes, and (for Detailing entries) the saved detailing type and every linked product with its application areas. Non-detailing entries carry over their linked parts. Date defaults to today and Mileage defaults to the car's current mileage so you can adjust the few fields that changed and save.

If the source record has a linked receipt, the duplicate dialog also offers a Copy receipt and attachments checkbox, off by default. Turn it on to clone the receipt and every attached file onto the new record. Each record gets its own copy, so deleting one record doesn't affect the other.

Rolling out gradually

The Duplicate menu item is being rolled out to accounts in stages. Until it reaches your account, you can copy a record by editing its details and saving again, or by clicking Log service and re-entering the fields.

Receipt scanning

If your plan supports receipt scanning, you can upload a photo or PDF of a receipt straight from the Logbook tab. The receipt is processed using OCR and the extracted service details are presented for review.

Click Scan receipt in the toolbar (the amber Sparkles button).
Select a file (image or PDF).
Wait for processing -- the button shows "Uploading..." then "Reading..." while OCR runs.
Review the extracted data in the Review Receipt modal.
Confirm to create a service record from the receipt.

Duplicate detection

If you upload a receipt with the same filename as an existing document, TrackOut will ask whether you want to replace the existing one or keep both.

See Inbox & Receipt Processing for more details on receipt handling.

Deleting records

Open the three-dot Actions menu on a record and choose Delete. A confirmation dialog appears before the record is permanently removed.

Merging records

If you have duplicate or related service records (for example, multiple line items from the same shop visit imported separately), you can merge them into a single record.

Open the row's three-dot menu and select Merge -- the row you clicked is pre-selected as the primary record.
The merge dialog opens with the rest of the car's records listed; check the additional records you want to merge into the primary.
Optionally choose a different record as the primary and rename it.
Click Merge to confirm.

All linked parts, tires, brake pads, part installations, and service reminders from the merged records are moved to the primary record. The source records are then deleted.

This action cannot be undone

Merging permanently deletes the source records. Make sure you have selected the correct primary record before confirming.

CSV import and export

The Logbook toolbar's more menu (three-dot button) holds three import/export actions:

Smart Import -- Upload a screenshot, PDF, or copied text and TrackOut extracts service records with AI.
CSV Import -- Bulk import from a CSV file. See Maintenance Tracking for CSV format details.
Export CSV -- Download the current filtered records as a CSV file (search and type filter are applied to the export).

When forward-fill is enabled on your account, the CSV preview step fills blank Date and Mileage cells from the most recent earlier row that has a value -- handy for spreadsheets that group multiple line items under a single shop visit. Rows that still have no date after forward-fill default to today. Forward-fill is rolling out gradually; if you're not seeing it yet, every cell will need a value as before.

Maintenance integration

Service records work together with the Maintenance Tracking system:

Rule matching -- When you log a service that matches an active maintenance rule (e.g., oil change every 5,000 miles), TrackOut offers to complete the corresponding reminder.
Follow-up scheduling -- The row's Repeat action pre-fills a new reminder with the service type and description from the original record.
Next Service banner -- The next due reminder is always visible in the banner above the car's tabs, so logging service from the Logbook flows straight back into your maintenance plan.