Garage Management

The Garage is your home base in TrackOut. It displays all your cars and gives you quick access to service records, track days, tires, setup, and parts for each vehicle. The Garage is the first thing you see after signing in.

Adding a car

Click the Add Car button to open the vehicle form. Required fields are Year, Make, and Model -- all other fields are optional during creation.

Vehicle fields

Decoding a VIN

If you have your car's VIN handy, you can skip typing the year, make, model, and trim. Paste the 17-character VIN into the VIN field at the top of the form and click Decode (or press Enter). TrackOut looks the VIN up in the public NHTSA vPIC vehicle database and prefills the Year, Make, Model, and Trim fields for you. If the Nickname field is empty, a suggested nickname (like "2022 Porsche Cayman") is filled in too. NHTSA doesn't return a trim value for every VIN -- older or less-common vehicles may leave it blank, in which case you can type it in yourself.

A green "Decoded" confirmation appears below the VIN field when the lookup succeeds. Editing the VIN afterward clears the confirmation so you always know whether the current VIN has been validated. If the road-car registry does not recognize the VIN, TrackOut keeps what you entered and opens the manual year, make, and model fields. For a purpose-built race car, choose Race chassis and enter its chassis or serial number directly.

Upload a window sticker

If you have the Monroney window sticker handy, use the Upload window sticker panel near the top of the Add Car form to pre-fill the form automatically. Accepted formats are JPG, PNG, WebP, HEIC, HEIF, and PDF up to 20 MB.

TrackOut extracts the following fields when present on the sticker: VIN, year, make, model, trim, exterior color, interior color, engine, transmission, MSRP, and optional equipment packages. When a 17-character VIN is extracted, TrackOut also runs it through the NHTSA vPIC database as a fallback to fill in any fields the sticker couldn't read.

A confirmation appears below the upload panel once extraction succeeds: Details extracted -- review before saving, or Details extracted + VIN verified -- review before saving when the VIN fallback fused additional data. The upload is non-destructive -- any field you have already typed into is left alone, so you can safely use the sticker to fill in the fields you haven't edited yet.

Photo upload

When adding a car, you can upload a photo. The built-in cropper lets you:

• Zoom in or out with a slider
• Choose an aspect ratio -- Original, 4:3, 16:9, or 1:1
• Re-crop an existing photo without re-uploading

To replace an existing car's cover photo, use Change cover in the Photos section under the Car details fold of its Build sheet. That control uploads straight away without the cropper.

A car can carry more than one photo. In the same Photos section, Add photos picks several files at once and adds them beneath the cover (up to 12 extra photos per car). Each extra photo has Set as cover, an eye toggle, and Remove; setting a new cover swaps the old one back into the extras rather than deleting it, and removing the cover promotes the oldest extra photo that is still shown, so a car with photos is never left bare. The cover is what garage cards, the car hero, and the share preview show; the extras stay private until you turn on Car photos in Profile & sharing. Once that is on, every extra photo is shared unless you switch its eye off -- a Hidden photo stays in your Build sheet but never appears on the public page, is never promoted to cover automatically, and can't be set as the cover until you show it again (the cover is always public).

TrackOut checks photo size, format, and integrity before upload -- oversized files, corrupt images, and iPhone HEIC photos are handled the same way on both surfaces.

In edit mode, photo changes are saved immediately. In create mode, the photo is uploaded after the car is created.

Navigating your garage

Garage home

The Garage home is one board for the whole fleet: your cars on the left, and what needs you on the right.

• Header -- Garage with today's date and how many cars you have. On wide screens Add a car and Log something (add a track day, session, service record, or receipt) sit on the right; on phones and tablets they move into the header's + button (see Mobile below).
• Car cards -- each car's photo (or paint colour) with its name and "year make model · Track car". Below it, three lines. A track car shows its Next event, the Tires it has fitted with heat cycles used against the limit (yellow once 3 or fewer are left), and this season's Best lap. A street car shows its Odometer, its Next service with the miles left (yellow when due soon, red when overdue), and its Last service. Click a card to open the car.
• Add a car -- the dashed row under the cards, with how many cars your plan allows (for example "2 of 5 on Club").
• Archived -- when you have archived cars, a collapsed Archived row under Add a car says how many. Open it to see each one with Open (its page) and Unarchive (back into your garage, unless your plan is at its car limit).
• Needs attention -- overdue service (in red), tire sets close to their heat-cycle limit, and service coming due, across every car. When a track car has a track day in the next couple of months, its due service also says which day to get it done before ("2 track days over · before Oct 18"). Book schedules the visit; Reorder on a tire set opens Add spare for that car with the set's brand, model, size, and heat-cycle limit already filled in -- name the new set and add it to the shelf. It disappears when nothing needs you.
• Up next -- booked shop visits and upcoming track days across every car, soonest first, with the date, the car, and the shop and time (or "Registered"). A track car's next event also shows its readiness, for example "readiness 3 / 5". Click one to open the car's service schedule or the track day.

Desktop

Your cars are listed under Garage in the sidebar on the left, each with its color swatch (a car still being set up shows its progress beside its name, such as 1/5), followed by Add a car and the fleet tools that span every car: Service, Tires, Parts, and Reports. Below those sit Crew Chief, Inbox, Notes, Checklists, and the Track days group. Research, Photos, Part groups, and Report builder live in a collapsible More group at the bottom, closed by default. Click a car to open its Overview. Only one sidebar row is highlighted at a time: Garage on the fleet view, or the open car's row inside a car.

Mobile

On smaller screens, a car switcher appears at the top of the page. Tap it to open a dropdown with all your cars. You can also add a new car from this menu.

The header + button

Every page carries a compact header: the menu button on the left, then the TrackOut mark and the page name, with an amber Crew Chief disc and a teal + on the right. Tap the + and it turns into an × while a menu opens with everything you can create from anywhere in the app:

Your profile, theme, and sign-out are in the menu button on the left, at the bottom of the navigation drawer.

Car dashboard

Selecting a car opens its detail page. Use Your Garage at the top to return to the fleet home.

Hero

The hero leads with the car's photo, with the name and its actions beside it:

• The photo shows how many photos the car has in its corner ("24 photos"); click it to open them in a side panel, over whatever tab you are on. The count covers every photo the car has -- the cover, the extra photos beneath it, and any event photos claimed to the car. A car with no photo shows its paint colour; click it to add one.
• Nameplate and a Track car or Street car label, then a spec line of year, make, model, trim, color, and odometer. For a car's first month in your garage, an Add VIN, engine prompt appears in the spec line while either is still blank. Click it to fill them in.
• Actions: Build sheet (opens the car's Build sheet), Share, Ask Crew Chief, and a "..." menu with Log odometer reading (opens the odometer log), Edit car (opens the Build sheet on the car's details), Photos, Use mode (Track car or Street car -- see Track car or street car), Export car history (see Exporting a car's history), and Archive car (see Archiving a car). Profile & sharing and removing the car live in the Profile & sharing drawer.
• Under the name, three stats: a track car's Next event, Readiness, and Best lap; a street car's Odometer, Next service, and This season.

On phones the photo sits above the name, the spec line wraps as a whole, the odometer sits on the next line, and the actions wrap onto two lines.

Odometer log

Each car keeps one dated log of odometer readings. Choose Log odometer reading from the "..." menu in the car hero (it shows your last reading beside it) to open it. Type the Reading -- in miles, or kilometres if that is your unit -- and switch to hrs to add the engine hours, if you track them -- a reading can be hours alone, and the odometer stays where it was. The line under the field says the lowest reading it will take and where that last reading came from. Pick the Date, then Save reading. Recent readings lists the three newest with where each came from -- Session (the end of a track day), Service (from a service record's mileage), Receipt, or Manual -- and Show all lists the rest.

A reading can't go backwards. Enter one below the last reading and a yellow warning names that reading, and it won't save. A service record with a lower mileage still saves; it just isn't added to the log. After you save, the toast's Undo removes the reading. Oil, fluid, and pad intervals count from this log, and quick updates on the Build tab pre-fill their odometer from it.

Track car or street car

Every car is a Track car unless you say otherwise. For a car you only drive on the road, open the "..." menu in the car hero and choose Street car under How you use it.

A street car's page leads with mileage and service. It hides what only matters at the track: the Driving tab, the Counted from banner, the track steps of the Set up checklist, the event-prep, checklist, safety, and setup rows in Needs attention, the event on the Up next line, the Safety and Setup cards, the heat-cycle count on the Tires card (a street car's tire-rotation tracker shows there instead) and across Build (the tires on the car, spare sets, a set's page, and retired sets), the Per track day tile in Service history, and the track stats in the hero (Next event, Readiness, and Best lap give way to Odometer, Next service, and This season). Nothing is deleted -- choose Track car again and everything is back. The toast after a change has an Undo.

Tabs

The tab strip runs the full width of the page, below the hero, with four tabs: Overview, Driving, Maintenance, and Build. The active tab is underlined. Maintenance and Build each open on a segmented control for their sub-tabs; Driving is one page, with Lap times and the Wear ledger in its "..." menu.

Photos do not have a tab -- the Photos chip on the hero photo opens them in a side panel instead, so you can look through them without leaving the tab you were on. Old bookmarked links still work: a link to a tab the car page used to have (Dashboard, Logbook, Service schedule, Setup, Parts, Notes, Documents, Wear, or Photos) lands on the matching tab and sub-tab above, and an old Photos link lands on the Overview and opens the photos panel.

Logging a track day

For a day you drove without logging sessions in TrackOut, open Driving and choose Log a day without sessions from the "..." menu. A Log a track day panel opens: pick the Date you drove (today, or yesterday when you arrive from Log a missed day; never a future day), set how many Sessions you ran with - and + (one to twelve), then choose Log day. Each session adds one heat cycle to the tire set on the car, and the day adds one track day to the pads and rotors; with no tire set on the car, only the pads and rotors are counted. The day appears in Driving as that date's track day (if the car already has a day on that date, the log is added to it, and logging again never counts the day twice), and its counts can be adjusted later from that day's Counted for today card in the Paddock view. If you later add that day's real sessions, they take the place of the logged counts rather than adding to them.

Overview

The Overview is where a car opens. It reads in the same order every time, top to bottom:

1. Counted from (track cars) -- after a day at the track, a banner says what that day added, for example "Counted from Summit Point, Sep 19. +2 heat cycles on Set A, +1 track day on pads and rotors." Adjust opens that day's counts so you can take one back or add one with - and + (the same Counted for today card as the Paddock view). If you drove a day TrackOut never saw, choose Log a missed day (see Logging a track day). The X hides the banner until your next day out.
2. Needs attention and Notes, side by side on a wide screen. Needs attention is one card headed with how many things want something from you. Anything overdue is marked in red and listed first; a yellow ring marks what is coming due. Each row names the item, says how far past or how close it is ("1 track day over · 5 / 4 track days"), and has an action that takes you to the fix -- the first row's is a button, the rest are links: Log an overdue service or tracker (oil, a fluid, or anything you track) -- Log records it right there and resets its count -- or Book one that is coming due, which opens the Service schedule. Review safety gear that is expiring or a setup that no longer matches the parts on the car, Reorder a tire set close to its heat-cycle limit or a spare running low, Open tires or brake pads near their limit, and Open checklist for your next event's prep list. While your next event has checks short of ready, a Readiness for {event} link opens Crew Chief's readiness checks under the rows. On a track car with no open checklist, a Start a checklist link opens the checklist panel; with lists open but none for your next event, a Checklists link opens them. When nothing is due and your to-do list is empty, the card says "Nothing needs you right now."
3. To-do, at the foot of Needs attention -- the car's to-do list: things to do. Tick an item's box to log it to service history. Items you ticked this week fold into a N done count beside the heading; click it to see them, and click a ticked item's box to reopen it (unless it was logged to service history). Type on the Add a to-do (do this) line and press Enter to add one, and link a part from inventory if you like. Point at a row to show its "..." menu: Edit item, Delete, and Link a part on an item with no part yet.
4. Notes -- things to remember about the car. See Notes on the Overview below.
5. Up next -- one line with your next track day and your next booked shop visit, for example "Summit Point Main · Oct 18 · Alignment + corner balance · Oct 9". Driving → opens the Driving tab; a street car's line names its next visit and opens Maintenance → Service schedule. With nothing booked it says Nothing coming up.
6. The car right now -- the same three cards in the same order on every visit: Tires and Brakes (the very same cards as Build → On the car, with the same buttons -- see Tires and brakes on the car), then Oil, fluids, and intervals: each tracker with its interval, what's left and a bar, anything due listed first. When two or more of the built-in oil and fluid trackers have no interval yet, they share one row with a Use suggested button that sets them all from TrackOut's suggestions. Manage (or any row) opens Maintenance → Service schedule, where you log, edit, or add trackers.
7. Safety (track cars) -- one line naming your safety gear (gear on the car plus your driver gear) and the tech inspection, for example "Helmet SA2020 · Belts expires 2028 · Extinguisher checked Sep 1"; anything expiring soon or lapsed reads by month. Click it to see the gear on Build → Parts (or on Parts when it names any of your driver gear, which belongs to no car; Parts lists that and the car's own gear together). With no gear tracked it offers Add safety gear.
8. Setup (track cars) -- the fitted setup version at a glance: camber and toe front and rear, cold pressures, rebound, and the rear bar. Open goes to Build → Setup.
9. This season -- Season spend: the year's total, split into Tires, Entry fees, Service, and Parts. Click it to open this season's service history.

For its first month in your garage, a car that still has setup steps left and nothing due shows a Set up checklist in place of Needs attention, for example "Set up Chubby · 4 / 9". It ticks off what is done -- photo, mileage, tires fitted, oil interval, brake pads, fluid intervals and, on a track car, safety gear, a baseline setup, and a first track day -- and gives each step left its own button. Use suggested sets the oil or fluid intervals from TrackOut's suggestions in one click; you can edit any of them later on Maintenance → Service schedule. The To-do list sits at the foot of the checklist, and the moment something is due, Needs attention takes its place again.

Notes on the Overview

The Notes card holds notes about the car itself that don't belong to a session, service, or setup -- a new rattle, a quirk, where something lives. Type on the Remember this... line and press Enter; once you start typing, a mi box appears beside it for the odometer the note is about (it shows the current odometer as a hint). The top three notes show: pinned notes first (with a pin), then the newest with their date. Point at a note to show its ··· menu: Pin it to the top (Unpin releases it), Make it a to-do (it joins the To-do list and the note is archived), Archive it, or Delete it -- archive and delete both offer Undo. The search icon in the card's header finds this car's notes by their words, and N older in All notes opens the sidebar's Notes page filtered to this car, where you can write a longer note with a title or a color, and restore archived notes.

Photo storage and visibility

Public uploads are available on every plan. A public photo can be attached to an event, a car, or both. Free accounts can keep up to 1,000 public photos and upload up to 100 public photos per day; paid accounts can keep up to 10,000 and upload up to 500 per day.

Photos marked Only me must be attached to at least one car. Free includes 10 private photos per car, while Club and higher plans include 250 private photos per car. If you move to a lower plan while over its private limit, your existing photos stay available to view, delete, or make public, but new private uploads remain paused until the car is back under the limit or you upgrade.

Garage Needs attention and Up next

On the Garage home, the right-hand column brings fleet-wide work into one place:

• Needs attention -- overdue and due-soon service that is not booked yet, plus tire sets with 3 or fewer heat cycles left. Book opens the same scheduling form as the fleet Service page.
• Up next -- booked shop visits (including a car that is at the shop now) and your upcoming track days.

Marking work done, picking a car up from the shop, and deleting a reminder happen on the fleet Service page or the car's Maintenance → Service schedule. Per-car service work also appears on each car's Up next panel on the car detail page.

Pre-event prep

When you have an upcoming track day, TrackOut folds a Pre-event prep check into that event on the Events calendar and the track day's own page. It checks the assigned car's tires, brake pads, and wear-tracked parts so you can see what needs attention before loading the trailer.

• Cars with critical items are expanded by default.
• Items are grouped by OK, warning, critical, or unmeasured status.
• Prep lives on the event row itself -- there is no separate card, even for manual track days or weekends that are already in progress.
• Haven't picked a car yet? The event asks "Which car are you running?" so you can assign one in place.

If a weekend is happening right now, the event row reads In progress. See Wear Tracking for how critical wear is flagged.

The Build sheet

The Build sheet button in the car hero opens a side panel over whichever tab you are on, holding everything that describes the car, edited in place. (The Parts view of the Build tab is the separate list of fitted parts.) It starts with the auto-fill tools (VIN decode, window-sticker scan with a field-by-field review step, and Research Director build-sheet generation), then the Photo, Identity, Status, and Owner's story sections. Every field saves as soon as you leave it, so there is no Save button. Below them sits the build sheet itself.

The Profile & sharing drawer

The Sharing button at the top of the Build sheet opens a right-side drawer for everything about the car's public face: which modifications appear on your profile, what visitors can see, whether the public page is private or link-shared, the default profile style, insurance policies, and track-day insurance partner links. The Share car button opens the public profile share dialog, where you can preview the page, copy the link, and choose a profile style. See Sharing.

Editing a car

Choose Edit car in the car hero's "..." menu to edit the photo, nickname, year, make, model, trim, color, VIN or chassis number, mileage, owned-since date, What it's for (Daily, Weekend, Track, or Project -- shown on the public profile, and separate from the hero menu's Track car / Street car choice), location, car number, and owner's story. Changes save automatically. Public profile settings and insurance live in the Profile & sharing drawer.

Archiving a car

Archive car in the car hero's "..." menu parks a car you no longer drive: it leaves your garage, its fleet lists and roll-ups, and stops counting toward your plan's car limit, but keeps every record -- services, track days, sessions, readings. Confirm in the dialog and you're returned to the garage, with an Undo in the toast. An archived car's page still opens (find it with search, ⌘K): its header reads Archived and offers Unarchive, which puts it back in your garage -- unless your plan is already at its car limit, in which case archive another car or change your plan first.

Exporting a car's history

Export car history in the car hero's "..." menu saves the car's history to your computer: one JSON file with everything, plus a spreadsheet (CSV) for each of service records, odometer readings, track days, track sessions, and tire events. Each kind is capped at a very large number of rows; if a car reaches it, the message after the export names which kinds stop short. Parts, brake-pad events, notes, setups, and receipts aren't included yet.

Deleting a car

Remove car from garage in the Profile & sharing drawer deletes a car. Clicking it opens a confirmation dialog -- you'll see the car's nickname (or year/make/model) and a summary of what gets removed. Confirming removes the car (a soft delete) and returns you to the garage; the car is hidden from your garage, fleet lists, tire locker, receipts, Crew Chief car pickers, and other owner-wide surfaces, but the underlying data is retained.

Tire sets belong to you rather than to one car, so deleting a car also tidies the sets its tires were in: a set with no tire left on another car -- mounted or on the shelf -- is archived and moves to the Archived section, the same as retiring a set. A set that still has a tire on another car stays active there.

MotorsportReg integration

Connect MotorsportReg from Settings, from the first-run setup card, or from the Add car form as an alternative to typing year, make, and model. Once connected, TrackOut can discover vehicles from your MSR profile. When unlinked MSR vehicles are found, a discovery panel appears at the top of the garage.

From the discovery panel you can:

• Link an MSR vehicle to an existing car in your garage
• Create a new car pre-filled with MSR vehicle data (year, make, model, and photo)

When adding a new car, a dropdown lets you optionally link it to an unlinked MSR vehicle. If MotorsportReg provides a vehicle photo, TrackOut carries that photo into the new car so it appears in your garage immediately. In edit mode, you can see which MSR vehicle is linked and unlink it if needed.

Jump anywhere with Cmd/Ctrl+K

Press Cmd+K (Mac) or Ctrl+K (Windows, Linux) on any page to open the command palette. Start typing to jump straight to:

Use the arrow keys to move, Enter to open, and Esc to close. Your browser's Back button returns you to where you were.

Create from the palette

The palette's Create… group adds common items without opening the full feature page first. Pick what to add, then the car if you have more than one:

Create is designed for fast capture. Use the full service record, tire inventory, or parts inventory forms when you need every available field.

Permanently deleting a car

The Danger Zone at the bottom of the car detail page lets you permanently remove a car along with everything attached to it -- track sessions and lap data, telemetry, brake-pad and tire history, service records, parts links, todo items, research sessions, and Crew Chief AI advisor messages for that car. Once confirmed, the deletion cannot be reversed.

Tire sets left with no tire on another car are archived, the same as when you delete a car.

To start the deletion, click Delete car forever. A confirmation dialog opens that requires you to type delete forever (lowercase, exact match) before the destructive button enables. After you confirm, TrackOut drains the associated records in batches behind the scenes, then redirects you back to your garage.

Service history

Maintenance → Service history is the car's table of service records: date, service, mileage, vendor, cost, and receipt. It opens on the current year; the Year and Type pills narrow it, the search box matches services, parts, and vendors, and the foot row totals what is showing. Track days are not rows here -- they live on the car's Driving tab. See Records table for the toolbar, row actions, and export.

For the next due service on a car, look at the Up next panel on the car detail page or the fleet Service page.

Upcoming events

Upcoming track days show in the garage's Up next card beside your booked shop visits, and on each track car's card as its Next event. Click an event in Up next to open its track day. See Events & Calendar for more details.

Private documents for your car

Maintenance → Documents keeps reference files alongside your existing receipts. Upload a file without choosing a category, search the library, open or download the original, and choose Ask Crew Chief to discuss it. Receipt review and scanning actions remain available.

Files become Ready for Crew Chief after processing. You can retry a failed file, replace a reference file, or delete it. Replacements stop using the old content immediately while the replacement processes. Delete receipt files through their receipt actions. Your files stay private even when you share the car profile.

Uploads support PDF, JPEG, PNG, WebP, HEIC, Markdown, text, CSV, JSON and DOCX up to 25 MB, and PDFs up to 200 pages. Large or unreadable files explain why they could not be processed. See Crew Chief for chat uploads and questions about saved material.