Your Garage
Inbox & Receipt Processing
The Inbox is where uploaded receipts and documents land for review. AI automatically extracts vendor names, service dates, costs, and line items so you can convert them into service records, tires, parts, or brake pad entries with minimal manual input. Navigate to Inbox in the sidebar to get started.
Uploading receipts
There are two ways to get receipts into the Inbox:
Drag and drop
Drag files directly onto the Inbox page. A drop zone highlights green when files are detected. Release to upload.
Upload button
Click the Upload button in the top right corner and select one or more files from your device. Multiple files can be uploaded at once.
Supported file types
The Inbox accepts images (JPEG, PNG, WebP, GIF, HEIC) and PDF files. Maximum file size is 10 MB per file.
How processing works
After a file is uploaded, it goes through an automated pipeline:
- Upload -- The file is stored securely in cloud storage
- Processing -- AI reads the document via OCR and extracts structured data (vendor, date, cost, line items)
- Ready for review -- The receipt appears in your Inbox table with extracted data pre-filled
The status badge shows where each receipt is in the pipeline:
| Badge | Meaning |
|---|---|
| Scanning (green, pulsing) | Upload received, AI is still processing |
| Ready (green) | High confidence extraction (80%+), ready to approve |
| Review (amber) | Medium confidence (60--79%), some fields may need correction |
| Verify (orange) | Low confidence (below 60%), manual review recommended |
| Failed (red) | Processing failed -- try re-uploading |
The receipt table
The Inbox table shows all receipts that have not yet been converted or rejected. Each row displays:
| Column | Description |
|---|---|
| Receipt | Vendor name or document subject |
| Status | Confidence-based badge (see above) |
| Car | Matched car, if detected |
| Date | Service date extracted from the receipt |
| Cost | Total cost extracted |
| Confidence | AI confidence as a percentage |
Click any row to open the review modal.
Reviewing a receipt
When you click a receipt row, a review modal opens showing:
- Receipt preview -- The original uploaded image or PDF attachment
- Extracted data -- Pre-filled fields for vendor, date, cost, mileage, and car assignment
- Draft items -- Service records, tires, brake pads, or parts that the AI detected on the receipt
Assigning a car
The AI tries to match the receipt to one of your cars. If it cannot determine the car, or if you have multiple cars, select the correct car from the dropdown. If you only have one car, it is selected automatically.
Editing drafts
Each extracted item appears as a card that you can:
- Enable or disable -- Toggle whether the item will be created
- Edit fields -- Adjust the name, service type, cost, or other details
- Add new items -- If the AI missed something, add a service record, tire, brake pad, or part manually
Converting
Click Convert to create all enabled items at once. This:
- Creates service records, tires, brake pads, and/or parts in your garage
- Links them to the selected car
- Marks the receipt as converted (removes it from the Inbox)
Rejecting
If a receipt is not useful, click Reject to dismiss it. Rejected receipts are removed from the Inbox view.
Deleting
Click Delete to permanently remove the receipt and its attachments.
Conversion is final
Once a receipt is converted, the created records live independently. The receipt is marked as processed and will no longer appear in your Inbox. You can still edit the created service records, tires, and parts from their respective pages.
What receipts can create
The AI categorizes receipts and creates the appropriate record types:
| Category | Creates |
|---|---|
| Service | Service records (oil change, inspection, general service, etc.) |
| Tires | Tire entries in your tire inventory |
| Brake pads | Brake pad entries with location and compound info |
| Parts | Parts in your parts inventory with vendor and pricing |
A single receipt can create multiple items. For example, a shop receipt might generate a service record for the labor plus individual part entries for each component purchased.
Tips
- Upload receipts right after service visits while details are fresh
- Photos of printed receipts work well -- the AI can read most formats
- PDF invoices from online orders tend to extract with high confidence
- Check the confidence percentage -- high confidence receipts can often be converted without edits
- Use the Inbox as a staging area: upload documents throughout the week and batch-review them later