Activity
Service Schedule
The Service Schedule brings your garage's maintenance into one planning view. Use the calendar to see dated service appointments, and use the Upcoming & due list to find work that still needs a date.
Open it from the Service Schedule link in the sidebar's Activity group.
Page layout
The page is split into two main areas:
- On the calendar -- A month calendar and grouped appointment cards for reminders that already have a due date.
- Upcoming & due -- A searchable list of incomplete reminders that are due by mileage or time but are not yet on the calendar.
On wide screens, both areas appear side by side. On mobile, use the Calendar and Upcoming tabs to switch between them.
If you have reminders for more than one car, car filter chips appear near the top of the page. Choose All cars to plan the whole garage, or select a car chip to focus the calendar and due list on one car.
Reading the calendar
The month calendar shows a dot on each day with scheduled service. Dot colors match the most urgent items on that date:
| Dot | Meaning |
|---|---|
| Overdue | Service is past its due date |
| Due now | Service is due now or very soon |
| Upcoming | Service is scheduled farther out |
Use the month arrows above the calendar to move forward or back. Today's date is highlighted.
Click a day to filter On the calendar to just that day's appointments. Click All of [month] to return to the full month. If an appointment is overdue, TrackOut keeps it visible even when you are browsing a later month so past-due work does not get hidden.
Each appointment card shows the service description, car, service type, due details, and any shop or location information that was saved with the reminder. When a car has a nickname, the card includes it before the year/make/model so similarly named cars are easier to tell apart.
Scheduling due work
The Upcoming & due column lists incomplete reminders that need attention but do not have a calendar date yet. It is sectioned by urgency:
- Overdue
- Due now
- Due soon
- Upcoming
Use the search box to narrow the list by service, car, due details, or service type.
Each row has a Schedule action. Click it to choose a due date, optional time, and shop or installer. After saving, the reminder moves onto the calendar.
Quick add to a selected day
On wide screens, if you select a day on the calendar first, due-list rows change from Schedule to Add to day. Click Add to day to place that reminder directly on the selected date without opening the full scheduling dialog.
Logging completed service
Calendar and due-list cards include a Log action for work that is already done. Click Log to choose how much detail you want to save:
- Quick log to logbook -- Create a simple service record with mileage, optional cost, and a confirmed service type.
- Create service record -- Open the full service form for vendor, parts, dates, receipts, and detailed notes. The form starts with the same detected service type so the schedule stays consistent.
- Just close -- Mark the reminder done without adding a logbook entry.
When you complete a rule-based reminder, TrackOut rolls that rule forward to its next cycle. For one-off punch-list work, the chosen service type also lets TrackOut close matching open tasks or reminders for the same car.
If the service type has an active rule, TrackOut shows that it advances the schedule before you save. Change the type if the detected category is not what you actually completed.
Need more detail?
Use Create service record when you need to capture cost, vendor, parts, receipts, or notes. Use Quick log to logbook or Just close for fast cleanup from the fleet-wide schedule.
Schedule a new service visit
The page header includes Schedule service for creating a new one-off shop visit. If your garage has more than one car, TrackOut asks which car the visit is for before opening the scheduling form.
The same scheduling form is also available from:
- The Next service card on the car dashboard
- The Maintenance plan sheet inside a car
Use it for dated work such as state inspections, registration renewals, alignments, or pre-booked shop appointments.
The form asks for:
- Description -- What the visit is for, such as "State inspection" or "Annual alignment"
- Service type -- The maintenance category
- Appointment date -- Required, defaults to today
- Time -- Optional appointment time
- Shop / installer -- Optional; pick an existing shop or use the + button to add one inline
When you save, the visit lands on the Service Schedule automatically and counts toward the car's Next service banner.
Shop visits vs. maintenance rules
Use Schedule service for one-off appointments you want to place on the calendar. Use maintenance rules for recurring intervals like oil changes that should regenerate automatically.
Tips
- Filter by car before planning -- Car chips help you avoid mixing one car's due work into another car's appointment day.
- Pick a day before scheduling -- Selecting a date first turns Schedule into Add to day for faster planning.
- Use search for long due lists -- Search by part, car, or service type when a busy garage has many open reminders.
- Keep rules for recurring work -- Oil change and tire rotation rules continue to generate reminders from each car's Maintenance tab; the Service Schedule helps you decide when to do them.